Editing the HelioCampus (AEFIS) Syllabus

Created by Becky Shiring, Modified on Thu, 16 May 2024 at 01:51 PM by Audrey Cutler

The video and guide below will walk you through updating your HelioCampus Syllabus. Contact your Program Director for program-specific language and policies before making any syllabi updates.


TABLE OF CONTENTS




Note: Some information, including faculty name and email address, will automatically be imported into your syllabus from SIS. Prepare your syllabus well before students gain access to ensure the content is accurate, and give yourself time to make any necessary system updates. The AAP Assessment Team recommends that you edit all syllabus entries in the syllabus template Word document before copying them over in Canvas.

Overview of the Syllabus Approval Process

Both instructors and Program Directors (PDs) must take steps to make AAP syllabi available to students.

  1. A faculty member connected to a course in Canvas can edit their syllabus within Canvas. They must complete all required fields and click Publish. Once complete, the syllabus status changes to Approval Pending
  2. Then, the PD must click Publish for the same syllabus to make it available to students. At that point the syllabus status changes to Published.
  3. Within a day, the syllabus will be available for students to see in SIS. When the Canvas course is published, students can access a published syllabus in Canvas.

Edit a Syllabus

  1. Click the Course Syllabus link in your Canvas course.  
  2. Click the Edit in the top right corner. If the Edit button is not available, click Revert to Approval Pending and then Edit.Screen shot showing Edit button.

  3. Complete all Required and University Recommended elements where an editable text box is present. Optional elements can be filled out at your discretion but will not appear to students if not used. It is recommended that you fill out all fields except those which do not apply to your course. The following fields are labeled “Required” and must be completed before you may publish your syllabi:

    - Course Outline
    - Assignment Submission
    - Program Learning Outcomes
    - Late Policy
    - Participation/Attendance Requirements
    - Artificial Intelligence Policy


    Screen capture of Late Policy field showing "Required" indicator.
    Note: When copying and pasting from an existing syllabus, it is best to convert any PDF syllabus to Word format first. Copying and pasting directly from a PDF is more likely to result in formatting errors in the syllabus form.



  4. Click Save & Exit to save your changes.

Preview, Publish, Reset, Print

Once you have populated the syllabus and made your edits, other options become available after submitting/saving.

  • Preview your syllabus by clicking Export and selecting Preview from the drop-down menu.
    Note: You can only preview the syllabus with the previous steps. Attempting to preview the syllabi using Student View in Canvas will not work.
  • You can reset your syllabus for a fresh template to edit by clicking Reset. Warning: This action cannot be undone.
  • Publish your syllabus to send it to your Program Director for final approval. Two steps are required for syllabi to be viewable by students: a faculty member must publish their syllabus, and then a program director must approve the syllabus. Otherwise, an incomplete syllabus will be automatically published on the first day of the term.
  • Print or save your syllabus as a PDF or Word file by clicking Export and selecting those options.


Copy Syllabus from Other Sections or Academic Terms

If the course you are teaching has multiple sections taught by other faculty, we recommend collaborating with them on standard language across sections. Then, you can add the common language to one syllabus and copy it from one section to another.


  1. Start in the course where you would like the copy to go. Click the Edit in the top right corner. If the Edit button is not available, click Revert to Approval Pending and then Edit.Screen shot showing Edit button.
  2. If your syllabus contains older content, you can reset your syllabus to a fresh copy, by clicking Reset. Warning: This action cannot be undone.
  3. Copy syllabus content by clicking Actions and Copy FromNote: If you use this tool, content from previous semesters will only copy over if it matches the fields in the current AAP syllabus template fields (i.e., if a field was deleted in the AAP template, data in that field will not automatically populate in the new syllabus). Screen shot pointing to Actions then Copy From
  4. A pop-up will display with drop-down menus to select the term, subject code, course, and course section which you wish to copy data from. Select the Syllabus Form checkbox and click Copy.Screen shot of Copy From screen, highlighting the Term, Subject, Course, Course Section, the Syllabus From checkbox, and the Copy button.

Edit Syllabus at the Course Level - Uncommon

With proper permission, you can add syllabus content at the course level. When future sections are created, the new syllabi will include the content in your course-level syllabus. However, any content added at the course level can be edited or removed by section-level instructors.

  1. Log into HelioCampus.
  2. From the hamburger menu, select Courses
  3. Search for the course and select Revise and OK.
  4. Select Syllabus Defaults and Edit.
  5. Add content, as needed.
  6. Select Save and Exit
  7. Select Publish.


Related Articles & Resources

HelioCampus (AEFIS) Syllabus FAQs

Updates to the HelioCampus (AEFIS) Syllabus

Course_Syllabus_Template.docx

AAP Assessment Overview




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